JOB TITLE: Judicial Secretary

REPORTS TO: Presiding Judge and Administrators


Coordinates court mediation services, assists with case scheduling, and may record court proceedings. Performs secretarial functions, including confidential secretarial functions as determined by the judge.


(An * denotes duties or responsibilities judged to be “essential job functions" in terms of the Americans With Disabilities Act or ADA)

  • Coordinates court mediation services. Schedules cases, notifies parties, arranges for mediators, processes payment of mediation fees and decisions, and maintains payment and mediation records.*
  • Receives and screens telephone calls and walk-ins; provides information about cases, court procedures and other related matters, and refers appropriate inquiries to judges. Schedules appointments for judges.*
  • Performs confidential secretarial functions as determined by the judge, such as typing and processing correspondence and other materials of a confidential nature.*
  • Types correspondence, orders, opinions and other legal documents. Ensures orders and opinions are prepared and processed within specified time limits.*
  • Establishes and maintains an office filing system.*
  • May record court proceedings.
  • Utilizes electronic recording equipment to record court proceedings. Prepares a log of activity during recording, including identification of speakers, notations of actions, and introduction of exhibits.
  • Requests speakers to clarify inaudible statements or spell technical or unfamiliar terminology for proper recording of proceedings.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.